2011-06-29

Temporary Fixed-term (0.8 – 1.0 FTE)

28 hours per week (0.8 FTE) 2 year contract

Labatt Family Heart Centre

Immediately

You will provide senior secretarial and administrative support the Heart Centre Research Support Group and the Cardiovascular Clinical Research Unit.  Your responsibilities will include:
• Scheduling and confirming appointments as required;
• scheduling meetings and travel arrangements;
• typing, proofreading and distributing reports, correspondence, forms, etc. of a specialized and confidential nature;
• organizing and maintaining files of records;
• planning events;
• preparing expense reports;
• performing basic accounting functions (e.g. analyzing fund reports and following up on discrepancies);
• administering paperwork for new hires;
• performing Medline/library searches;
• coordinating and preparing some aspects of research, grant submissions to funding agency;
• coordinating and preparing research manuscript submissions;
• maintaining and updating electronic Curriculum Vitae of staff;
• general office duties such as photocopying, faxing, typing, mail sorting, filing, obtain signatures etc and interacting with other SickKids departments; and
• all other secretarial/clerical duties as required by the supervisor and staff.

You are a professional, detail oriented individual with exceptional communication, organization and time management skills. You have demonstrated excellence in organizing and prioritizing workflow.  You are self-directed, proactive and take initiative as required.  You work well in a team environment and can develop and maintain a professional working relationship with members of the department.

You are a graduate of a recognized secretarial or related program and you bring a minimum of three years experience in a similar role. You are proficient with Microsoft Office software (e.g. Word, Excel and PowerPoint), McIntosh and Adobe software (e.g. Acrobat) or comparable packages.

Commensurate with experience

Internal & External Candidates

External candidates applying to posted vacancies must submit a resume via e-mail to hr.recruiter@sickkids.ca quoting file number HC1102-MH in the subject line of your e-mail. Only applications submitted through hr.recruiter@sickkids.ca will be considered. External candidates must also submit a completed application for employment. Internal SickKids staff should review the ‘View Job Openings’ site on KidWeb or contact Human Resources with the file number for assistance. Please note that resumes must be sent in PDF or Word format only. General inquiries sent to this e-mail address will not be answered.

SickKids is strongly committed to diversity within its community and welcomes application from visible minority group members, women, Aboriginal persons, members of sexual minority groups, persons with disabilities and others who may contribute diversity within our organization. SickKids is also committed to providing accommodations to persons with disabilities in our recruitment process. Accommodations are available upon request to all applicants, including applicants who are selected to participate in an interview, assessment or selection process. If you require any accommodations to fully and fairly participate in the recruitment process, we will endeavor to provide a suitable accommodation in a manner that takes into account the applicant's accessibility needs.

We thank you in advance for your interest. Only those applicants selected for an interview will be contacted. In accordance with our Hospital policy, employment at SickKids would be conditional upon you providing the Hospital with satisfactory documentation of tuberculosis testing and your immunization status.